Next Meetings : January 8th 7:30 pm  Next Auction Meeting:

Next Meetings :

January 8th 7:30 pm 

Next Auction Meeting:

Meeting Minutes:

Friends of Buker - 11/6/17 Meeting Minutes

Attendees: Kristin Sleeper, Natalie Blue, Sandra Roman, Amy Kolano, Cailin DeBiase, Marisa Bartlett, Libby Tangney, Brian O’Donoghue, Brandy Wilbur, Alison Hawkins


  1. Welcome from Natalie


2. Review of Family Fun Night


2.1.     Overall, more successful than last year, with more money raised.

  • Details/Areas of Success:

  • Marisa: $4800-plus raised versus $2800 in 2016. Comparisons to 2015, where around $4500 was raised. $57 raised by 50/50 raffle. $475 raised at Popcorn/Cider/Treats table

  • Return of raffle baskets and previous style of event attributed to success.

  • Cancellation of sports due to rain might have helped attendance.

  • Treat Box table, new this year, was popular. Suggestions for next year include clearly marking nut-free items and specifically requesting them.

  • Pumpkin decorating successful and fun.


  • Feedback/Suggestions for improvement:

  • Volunteer concerns raised - not enough volunteers this year. Suggestions to enlist more high school kids earlier in the planning, and to send out sign-up genius link more frequently via class parents.

  • Tear raffle tickets in advance next year to prevent long lines at entrance.

  • Enhance treat table: More treats, better labeling.

  • No pie contest this year; “stressful” in years past to get people to bake or contribute. Pumpkin decorating a good alternative; more involvement with kids.


3: Principal’s address - Brian O’Donoghue


  • School picture retakes and discussion about class pictures. Last year’s needed to be re-done, but not this year. Brian asked that people get in touch with him with concerns as he meets with sales rep to review.

  • School committee meetings to take place on Wednesday nights going forward. District goals to be presented at 11/8 meeting and new science program to be discussed.

  • Morning of Movement: Staff excited about upcoming event on November 14th that will aid Kolter Elementary School in Bellaire, TX. Money raised will support replenishment of classroom supplies. Maggie Schack working with Amy Orlando and Frances Wetterlow-Thibeault.

  • MCAS results mailed to families. Represents new/next-generation presentation of results. “Expectations” a new classification. Past data not relevant, 2017 will be baseline year. Discussion about initial response to results and helping kids not in the ‘meeting expectations’ category. Results to be reviewed and analyzed against curriculum standards. Concerns raised about emphasis on typing in the 3rd grade as opposed to writing. General discussion about merits of such emphasis on computer work at younger ages.


4. Treasurer’s report


4.1    Only update - Family Fun Night figures.


5. Other Fundraisers


Natalie began discussion noting that Buker will not hold two previously-planned fundraisers this year: Family Photos and Family Paint Night.


5.1.     Buker gear sales update

  • $444 from 9 orders.

  • Buker can receive small financial benefit, but more needs to be spent.

  • Jungle, the Essex-based provider, has indicated minimum order of $800 going forward.

  • Unsure as to why the window for ordering is so small.

  • Discussion about how to generate more interest in gear/’spirit’ wear.

  • Discussion about other suppliers.

  • Suggestion to print color flyer to go home in backpacks so families can see merchandise options.

  • Cailin wary of opening store again prior to holidays based upon last year’s weak response; sales will have to be suspended if minimum order can’t be met.


5.2.     Chrysler Cars 4 Classrooms

  • Offer brought to Cailin for presentation: Chrysler works with parent community to set up on-site test drives of Chrysler Pacifica then donates money to school.

  • All agreed not a good fit for Buker.


5.3.     Box Tops

  • Information going home in backpacks 11/6 to re-introduce Box Tops program at Buker.

  • Kim Novak leading effort to turn in as many Box Top sheets as possible by June 2018, with prizes for classrooms who gather the most Box Tops.


5.4.     Direct sales business fundraiser opportunities

  • Buker to receive compensation for ‘hosting’ upcoming BeautyCounter, Pampered Chef and Rodan + Fields online sales events.


5.5.     Other fundraising ideas

  • Brief discussion on other ideas to raise money: Suggestion of charity dog wash instead of car wash.


6: Auction


6.1.     Update from Kristin

  • Location and date still not confirmed. Wenham Museum cannot host due to spring construction which may not be completed in time for desired auction date of May 5th.

  • Penguin Hall now preferred location, but availability still not confirmed.

  • Other sites discussed: Essex Room behind Woodman’s, Community House, etc.

  • Great Gatherings ideas discussed.


6.2.     Next auction meeting to be planned

  • Update: Committee head meeting planned for 11/14/17.


7: Ways to get involved


7.1.     Natalie looking for someone to manage applications for store donations.

  • Not resolved.


7.2.     Community service opportunity/Beverly Bootstraps

  • Cailin presented opportunity involving Thanksgiving food drive and adopt-a-family program to benefit Beverly Bootstraps.

  • Discussion centered on Acord Food Pantry and the existing relationship between Buker and Acord.

  • Agreement to keep efforts at Buker focused on Acord.

  • Discussion about ‘Breakfast Bags’ that Acord puts together for local families and how Buker could get involved going forward.


8. Upcoming events


8.1.     Volunteer training 11/8/17

  • Hoping turnout will be decent because notice went out late.


8.2.     Scholastic Book Fair

  • Timing confirmed as Tuesday November 15th and Wednesday 16th, not November 14th-16th.


8.3.     Morning of Movement

  • Covered in Principal’s notes.


8.4.     Parent Social Wreath-Making event

  • Natalie has organized. Early December event can host up to 50 people at Marini Farm for $35 per person.

  • Not a fundraiser, but exclusive to Buker.


8.5.     Teacher holiday breakfast

  • Sandra Roman to organize this year. Advised to touch base with Dina Coffey on teacher gifts from past years.


9. Additional Business/Closing


  • Next Friends of Buker meeting planned for 1.8.18.